Make Your Vacation Rental Process Efficient

What makes a great vacation rental property?

• Location
• Safety
• Clean accommodations
• Comfortable
• Spacious
• Lighting
• Appliances
• Beds

The list goes on.  You get the picture. It needs to be clean, safe, comfortable with all the amenities you have at home - the location, attractions, or a beautiful place to lay back and relax - something special.  After a day of exploring, enjoying what the area has to offer; you want to get back home, to refuel, relax take in some entertainment. A vacation rental property should be that place you look forward to getting back to — our safe space our comfort place.

In the vacation rental business, after you have the property all set-up the focus turns to get travelers to stay at your place.  How do you do that?  One way of doing this is by creating a website.  This will allow you to market your vacation rental property with the world.  Let everyone know how great it is, how much you enjoy the area, and how much you want to share it with everyone looking for a place to spend their vacation time. 

Now you need to build a website and include information about the rental property and all the location has to offer - transportation, restaurants, beaches, shopping, and tours to mention a few. Within the website organize the information in a way that is easy to maneuver and pleasing to the eye. We call this a people-friendly website.

So what are the two essential things required to get your guest booking your great rental described on your website?

Availability Calendar, travelers need to know at a glance when your property is available. We are in the information age, and a website without an availability calendar is failing. People like to see a phone number, an email, but those require them to take time out of their busy day to call. If you don't answer, things start to change, they may go "NEXT!" The same thing with an email address it's a great form of communication that requires time and effort. The availability calendar is the fastest most convenient way to get your availability to them. Now they know and start planning to get to your great rental. Now they need to communicate with you; so you need to make it easy. How do you accomplish this?

A Reservation Inquiry Form on your website is the second most valuable form of communication for all the same reasons your calendar is. The reservation inquiry form has all the information fields you need to communicate with the prospective client.  Set-up an email template so that you can copy and paste the information from the form, and adjust it for any questions or request they added in the comments field. Include rates, fees, dates, pertinent information needed for the rental and send it to the prospective client. This is the first step in setting up a booking.  Next, follow-up with a call and seal the deal! Now, what do you do with all this information? 

An availability calendar and reservation inquiry form are efficient ways for the potential guest to communicate with you.  This is where they give you information on arrival and departure dates, guest count – how many adults and children, email information, telephone numbers, any questions or concerns they may have, and the best time for you to call them.  This information will be needed for the reservation along with price, fees, cleaning day, task, payment tracking, reminders, reservation, confirmation directions, email, key code, Wi-Fi password, etc.

How should you organize this information and make it useful?

You need to put a management process in place to ensure things work as planned.  NO excel spreadsheet you create will work. I guess it could work, but is it efficient? Everyone else wants and demands efficiency, and so should you. Don't become a slave to your rental management process.

You start to get the picture of why an excel spreadsheet will not work efficiently.

Without spending a lot of money and time, what is the solution that is going to work for you?  How do you stay organize and have an efficient management process for your rental property?

Stay tuned for part two and three to find out the answer to all these questions.

I am not going to make you wait; that would be cruel and I am not that person.

Rentalbot.com is the solution. How to proceed...

Rentalbot.com offers you a FREE sixty-day trial subscription to try their solution.

You do not need a credit card for the FREE sixty-day trial or setup.

Once you have set-up your property; send rentalbot.com the property ID# assigned to your listing. Rentalbot will extend your sixty-day subscription for an additional thirty days. That means you have ninety days to kick the tires, take it on a speed run, and have fun creating a new and efficient way to manage your rental property.

Here is the URL link to the website’s sign-up; to get you started,.. Rentalbot.com

Next blog, we will cover all the reasons this online application is the best vacation property management system on the market to date 

As a preview; the number one reason is the price; ONLY *$79.00 a year!

That is value, a steal for all you get out of it; hurry back to learn WHY in the next blog, The Set-up!

Villas de Costa Mar

*Rentalbot reserves the right at any time to change its prices, terms, discounts and any other pricing provision for tools and services they provide.