Saturday, June 8, 2013

Organized Management System is secret to Successful Buiness!

An organized rental system is the secret to successful business!
Giving the locals what they want! When we are on vacation at our beach front apartment in Dorado Puerto Rico; I always look out the window early in the morning and see the locals with their coolers walking down to the beach.

We have two apartments we rent in Dorado and  do have vacancies. So why not make the apartments available to the locals for daily use! This was a great idea so I spoke with my cleaning and management team and we decided to open the rentals up to the locals at daily rates.
Daily rate check-in is 9AM, check-out is 6PM with refundable reservation/security deposit and same 2.9% credit card processing fee for those that which to charge their rentals with major credit cards.

The daily rates are as follow:
  • $350/2days
  • $500/3days
  • $650/4days
  • $800/5days
  • $925/6days
Maximum occupancy is 4 adults, 2 children due to sleeping arrangements.

Puerto Ricans love to take to the beach on weekends and making the rentals available to them at daily rates makes it more flexible for them to get in on Fridays at 9am and leave on Sunday nights by 6pm. This gives them the opportunity to enjoy the beach and all Dorado has to offer and be back at their jobs on Monday.
This is something all property owners can adapt provided they have the flexibility to do so as we do since we have two rentals. We keep one available to the locals and the other for our traveling and corporate clients’.

Having a management system with calendar management is a must when you start to take on more business. We use online property management tools and services for our rentals. The calendar scripts on our website get updated the minute a reservation is processed so we know at a glance what is available and booked. The reservation system will warn you when you try to book a date that is already booked so there is no chance of double bookings. The payment’s email and task reminders keep us organized and up to date with what needs to be done on any given day. Our property manager coordinates arrivals with locals via phone calls. We track flights and coordinate arrivals with our traveling guest so we are always on top of who is arriving and what time their flights get in.

Taking on more business is always a great thing to help us pay our rentals provided we have a system in place that works. Being organized and knowing exactly what is happening on any given day is the secret to a successful business. Less stress and more business is something we can all be happy to have or not have! provides you with all the tools and services needed to manage a successful vacation rental business.  Sign up today for free listing and 60 days of property management tools and services for 60 days free with no obligations or credit card to sign up.